The APA Visa Paycard Portal provides employers with valuable resources relating to permissible methods of wage payment and focuses on the legal requirements governing paycards. The Paycard Portal provides employers with important information on how to integrate paycards into their wage payment programs, and keeps them up to date on this rapidly developing area of the law. Use the drop down box below to view individual federal and state statutes and regulations.
Continue on for additional discussion of issues regarding paycards.
The material provided on the APA Visa Paycard Portal is for informational purposes only and is not to be considered tax, legal, or financial advice, analysis, or opinion. Readers are reminded that they are solely responsible for complying with federal and state employment laws and are encouraged to seek competent legal authority before taking action based on this material.
The Mississippi statutes and regulations do not expressly address the payment of wages using paycards.- 11/10/2015
The Missouri statutes and regulations do not expressly address the payment of wages using paycards.- 11/10/2015
Electronic Wage Payment FAQs
Although the Montana statutes and regulations do not expressly address the payment of wages using paycards, the state Department of Labor and Industry has published a set of FAQs setting for its position on electronic wage payment methods including paycards. The Department takes the position that paycards may be used if participation is voluntary and certain other conditions are met. Among other things, the FAQs address the conditions under which paycards may be offered, the use of employee-issued convenience checks, employee access to funds, and the ability of employees to change their wage payment selection.
Nebraska Rev. Stat. § 48-1230
Paycard provisions added by Laws 2014, LB 765
Effective January 1, 2015
Sections 48-1229 and 48-1230 of the Revised Statutes of Nebraska establish the conditions for the payment of wages using payroll debit cards. Among other things, these provisions define "payroll debit card", require access to full net wages at no cost, and require compliance with the compulsory use provision of the Electronic Fund Transfer Act.
Nevada Admin. Code § 608.135
Effective August 25, 2004
Section 608.135 of the Nevada Administrative Code authorizes the use of electronic wage payment methods including payment on a debit card, if optional at the election of the employee and certain conditions are met. Among other things, the employee must be provided at least one free transaction each pay period, fees must be disclosed and consented to in writing by the employee, and the program may not include any restriction or requirement that a reasonable person would find to be an unreasonable burden or inconvenience.
New Hampshire Revised Statutes §§ 275:42 and 275:43
Paycard provisions added by HB 611 (2007 Chapter 299)
Effective September 11, 2007
Sections 275:42 and 275:43 of the New Hampshire Revised Statutes make clear that an employer may use payroll cards so long as employees are provided with at least one means of withdrawing the full balance from the card each pay period, at a financial institution or other location convenient to the place of employment, without any cost. Employee participation must be voluntary and may not be made a condition of hire or continued employment. Employers that offer payroll cards must comply with certain notice and disclosure requirements and must ensure that the payroll card account complies with the federal Electronic Funds Transfer Act and Federal Reserve Regulation E.
New Jersey Admin. Code § 12:53-2.4
Effective October 6, 2008
Section 12:53-2.4 of the New Jersey Administrative Code authorizes employers to compensate their employees using payroll debit cards with the employees' voluntary written consent and provided certain other conditions are met. Among other things, these conditions relate to employee consent, access to wages without cost or difficulty, required disclosures, and the ability to change payment method.
New York State Department of Labor Opinion Letter on Paycards / Debit Cards
Dated October 29, 2009
Under section 192(1) of the New York Labor Law, an employee must consent in writing to the direct deposit of wages. In this opinion letter, counsel for the New York State Department of Labor (NYSDOL) expressed its position that paycards are a form of direct deposit and, therefore, that the payment of wages using paycards requires the employee's written consent. Employees must be provided with full notice of all of the terms and conditions of the paycard program, and may not be required to consent to the program as a condition of employment or hire.
The NYSDOL also opined that, under section 191 of the Labor Law, the imposition of fees for services that are essential for an employee to access his or her full wages from a paycard are prohibited. Finally, the Department emphasized that wages must be paid in a timely manner, employees must access to their full wages to the penny, and there may be no encumbrances that delay or limit an employee's access to his or her wages.
See additional letter below.
On September 7, 2016, the New York State Labor Commissioner (Commissioner) adopted regulations governing methods of wage payment including direct deposit and payroll debit cards. Global Cash Card filed a petition with the New York State Industrial Appeals Board (Board) in October of 2016 claiming, among other things, that the regulations exceed the Commissioner's authority. The Board agreed and issued an order revoking the regulations on February 16, 2017, just weeks before they were scheduled to go into effect. On April 17, 2017, the Commissioner filed a petition with the Supreme Court of the State of New York appealing the Board's decision to revoke the regulations. The appeal is currently pending.- 08/15/2017
2010 Opinion Letter on Paycards / Debit Cards
Dated January 15, 2010
In a January 15, 2010 opinion letter, counsel for the NYSDOL addressed the number of free withdrawals from the paycard account that employees must be provided each pay period.
Fact Sheet on Debit/Payroll Card Payment
Dated August 30, 2005
The North Carolina statutes and regulations do not expressly address the payment of wages using paycards. In this Fact Sheet, the North Carolina Department of Labor's Wage and Hour Bureau sets forth its enforcement position on paycards. The Department takes the position that paying employees using payroll cards is an acceptable method of payment if certain conditions are met.